Weekly Notes XS-General attendance

[KoG XDnME XS]

Mission quote of the day:
“A leader takes people where they want to go. A great leader takes people where they don’t necessarily want to go, but ought to be.”
– Rosalynn Carter, former first lady of the United States

Topics:

I. Looking to the Future

Welcome to the New Year! We hope everyone had good holidays! With the New Year upon us, we would like Section Leaders / Clan Leaders and even Squad Leaders if you have them to take a look at your squads / clans and set some goals. Where are you now? Where would you like to be? How are you going to get there as a team? Let's make 2025 your year!

II. Tickets:

Submitting tickets are simple and easy IF you follow the format. Also, if more than 1 member is being removed or transferred, put it on the same ticket. Easy peasy and its done. Always remember the thread title is the CLAN name only.

Thread Title: Name of the clan

Clan Name: name of the clan
User ID: The name of the member to remove from the clan
Discord ID: If adding/removing Event Coordinator role.
Reason: Why you are requesting for this member(s) to be removed
Note: You must be the Clan Leader or Section Leader of the clan in order to submit a request. Please remember to use the member's exact username.


lII. Discord

As a Leader in Xiled gaming, you have certain responsibilities that are required. For Section Leaders, you must moderate Section’s clan forums and Discord Channels. This means you as a Section Leader is in charge of making sure the correct leadership is in each role in your Section and the correct roles are set. As for Clan Leaders, you are to maintain the discord channels.


IV. Xiled Gaming:

Xiled Gaming would like to Thank everyone that came out to celebrate XG’s 19th Birthday, as we finished the night off with the BO6 custom games.

A special thanks to the members of the Events team that planned and coordinated the Birthday Bash and to the Design Team for the wonderful Flyers that was made to spread the word. Thanks to their efforts, everyone was able to have a great time and meet new community members.


V. Leader Logs

When a member is removed from our community for an honor code violation, a Leader Log should be done by the Section Leader. When members submit a removal request for said member, it would be helpful for the XS to respond to this request with a link posted to the Leader Log. Why?


VI. Community Events:

The Events Team Presents a Chivalry 2 Game Night
Friday, January 10th @ 7:30pm EST
With your hosts: SYN Gluttony 7 and SYN Sobi XS
Send a message to either host for an invite to the event!

The Events Team Presents a BO6 Prop Hunt Game Night
Saturday, January 18th @ 9:00 pm EST
With your hosts SYN CHELL XD and XGC MANGO
Send a message to either host for an invite to the event!

The Events Team Presents a Among Us Game Night
Saturday, January 25th @ 9:00 pm EST
With your hosts SYN CHELL XD and XGC Khaleesi
Send a message to either host for an invite to the event!

 

[KoG XDnME XS]

XS AND CLAN LEADER'S MEETING
XILED GAMING
01/19/2025 @ 8 PM AND 9 PM EST

Mission quote of the day:

"You cannot escape the responsibility of tomorrow by evading it today"
Returning members

We have the gwg process for a reason. The GWG process helps filter out people that are not fit for the community. Under no circumstance should a section leader or clan leader be adding someone to the user group that needs to do a gwg. Section leaders /clan leaders do not have the authority to bypass the gwg process for any reason. Anytime you have someone wishing to return to the community, research needs to be done. Here lately there have been a lot of returning members being added to user groups that need a gwg or have a gwg pending. At no point in time should someone that has a pending gwg be added to any user group.If you have someone wishing to return to the community, and they were removed for anything other than inactivity, then they need to put in a gwg to return. If you are unsure if a gwg is needed ask your peer, section leader, or division leader.


Transfers

Leaders when we are doing a transfer. Let's make sure we are following proper steps. There has been too many instances where members are asking for transfers and leaders are taking it into there own hands and not properly handling the situation like it should be handled.

Remember In-Side Sections Transfers are done between Clan Leaders.

Outside Sections - Transfers are handled between Section Leaders

Outside Divisions - Transfers are handled by Section Leaders unless it's a problematic member then Division Leaders are to be involved.

We have 72 hrs to complete transfers.

Name Changes

Section Leaders: Please make sure that you are being vigilant with name changes. Remember we do not approve name changes that are vulgar in any way. They should not reference curse words or be sexual in any way. Also, make sure that you are checking all 3 divisions when doing your research for name changes. (Ex: if someone is requesting XGC Razor and there is a SYN Razor or KoG Razor that name would be denied.

Clan Leaders: Please take time and talk to your members about the proper way to do a name change. Once they reach the rank of member they earn the privilege of adding the XG tags to their gamer tags. If they want to add an XG tag to their gamer tag, they need to submit three names to their leadership and they will then submit it to the Section Leader for approval. Also, please make sure that when recruits are being read in that you are explaining this and that they are understanding this process. Lastly, please advise anyone doing a name change that they must change it on the website first and once it goes through and is completed, they can then change their gamertag.

XTEAM

The XTEAM has 2 Challenge request one on Rocket League that will be 3v3 Soccer the other is Bo6 please send me a message if you can help out and fill the team I have 1 maybe 2 for RL and 4 I believe for Bo6.
Dates are to be determined.
Reach out to SYN CAREBEAR XS for this please.

Community Events:

The Events Team Presents a Among Us Game Night
Saturday, January 25th @ 9:00 pm EST
With your hosts SYN CHELL XD and XGC Khaleesi
Send a message to either host for an invite to the event!

 

[KoG XDnME XS]

XS AND CLAN LEADER'S MEETING NOTES.
"The function of leadership is to produce more leaders, not more followers" (Ralph Nader).

Recruiting for Longevity:

We love it when our clans and clan leaders are go getters but, sometimes slower is better! With our recent transition in clan structure to be smaller, tighter and more intimate, It’s not always the answer to recruit in bulk. We would like to see clans build and grow but, also should be done at a pace at which each member we extend a membership to is treated in a way that they’ll be a forever memeber. Our structure is in a position currently where getting to know each member and having their experience be the focal point is better than ever. We aren’t telling you not to recruit we are just asking to take your time building long lasting relationships and friendships so that your clan can prosper for a long time!



Honor Code IV:

All XGC members are encouraged to share any issues or ideas through the chain of command and with XC/XI at ANYTIME! The leaders of Xiled Gaming believe in the open-door policy in order to encourage openness and transparency with all members of the community.


X-Team Challenges:

COD BO6 challenge against the X-Team. SYN Fallen Angels won the match!!!!!! Congrats to SYN Fallen Angels on the win.

X-Team won the Rocket League Challenge against XGC Wolfpack XK Congrats to the X-Team on a hard fought win!!!!



Community Game Night.

The Events Team Presents an Golf with Friends Game Night
Saturday Feb 22nd at 9:00 pm EST
With your hosts SYN CHELL XD & SYN CAREBEAR XS

The Events Team Presents a BO6 Prop Hunt Game Night
on Friday, Feb 28th @ 9:00 pm EST
With your hosts XGC Khalessi, SYN CHELL XD and SYN JAY XS

 

[KoG XDnME XS]

“A person who never made a mistake never tried anything new.” - Albert Einstein

GWG:
If someone leaves the community or gets kicked, the only path for them back into the community is through either the GWG or by XC/XI approval. If someone is allowed back in, circumventing that process, the leaders responsible will be held accountable.


Discord Refresh:
The discords have underwent/undergoing changes to freshen/clean them up. If anyone has any feedback, suggestions, or concerns please pass that along to SYN EM XD


Pending Issue Resolution:
If you have an issue or concern you have brought to leadership, please give them the time and space to get it resolved. Just because issues are not handled same day/night doesn’t mean the leaders aren’t gathering info or scheduling a meet with other individuals that your concerns may pertain to. Our leaders work as quick and as precise as possible so please give them the time they need.

 

[KoG XDnME XS]

Clan Leaders

Clan Splits:
Clan Splits are to gone over by the Section Leader and Clan Leader to make sure all members that are listed on Clan List and Usergroup. Please make sure all names are matching and correct spelling of said gamertag of our members. Also when Cl's are picking Clan names let try our best to keep to keep it at a 12-15 character limit. If not the website will split the name on the clan tag.

Clans:
Remember Clan Leaders your clan is your responsibility. You run your clan how you see fit as long as it's within the Xiled Gaming clan structure. If you need to make changes do so at your will. But please give a heads up to your XS so they are aware.

Summer Time:
We all know school is letting out and the weather is starting to be nicer. Families are going to be doing vacations and cookouts etc... If your gonna be away for a while please report this to your Chain Of Command so your not placed inactive. Remember communication is the key to success.

 

[KoG XDnME XS]

Clan Leaders;

Clan Splits:

When preparing a Clan Split remember there is alot more to doing a split than just making sure usergroup matches clan list. Making sure gamertags are spelled correctly.

We need to make sure when selecting the Squad Leader that we are making sure we have invested all our knowledge we have as being Clan Leaders. At same time we need to make sure all the ducks are in a line.

Clan activity - Members have to be gaming and hanging out together on the regular every day or night.

Game nights - Certain time of the week when member are for sure getting together to game and have a good time and meet the new recruits.

Clan meetings - This is the time when leaders are sharing news going on in the community/division/clan. Making sure all members are up to date on info or rules that have changed.

Honor Code:
What's the foundation on which this community was built on?

Answer is The Honor Code.


The Honor Code is 100% in game treatment of online gaming. It in no way has any meaning toward how we treat each other in game lobbies or otherwise.

Please be sure that we are honoring the Honor Code at all times. If need be please refer to the website if you need a refresh of the Honor Code.

 

[KoG XDnME XS]

Transfers:

Leaders when we are doing a transfer. Let's make sure we are following the proper steps. There have been too many instances where members are asking for transfers, and leaders are taking it into their own hands and not properly handling the situation as it should be handled. Remember,
In-Side Sections - Transfers are done between Clan Leaders.
Outside Sections - Transfers are handled between Section Leaders
Outside Divisions - Section Leaders handle transfers unless it's a problematic member then Division Leaders will be involved.
We have 72 hours to complete transfers.


Importance of Clan List:

Clan List are important to have due to it lets everyone know inside said Clan who is a member. Also it let members know who the leadership is and Chain of command. Though some clans only have 1 squad. Its really important when we have more than 1 squad so members know who to go to with problems or questions. Updating our Clan Lists on the 1st of each month also helps show who is active and not active in the clan too. We need to make sure we are following our responsibilities as Clan Leaders and making sure this is being done.


Goals:
The Clan Leader is the team leader. In being that team leader, one of your most important task is having goals for you clan and setting the plan of action and expectations to achieve those goals. These goals are organic to each clan and should be updated and revised on a continuous basis. Example of some goals are growing the clan, growing the leadership, working on a squad leader, working on a clan split, communicating better with all members of the clan, better meeting attendance, etc.. As you can see the goals are determined by the clans need at the time, but there should always be a goal. So, if you do not have any goals set for your clan, it is time to take a look at your clan, work with the leadership and see what needs to be done to make the clan better. Your section leader is a great resource to help you establish obtainable goals for your clan


Professionalism:

Remember while being a member of Xiled Gaming you are expected to uphold a professional gaming demeanor at all times. There is no reason to be yelling at other members, messaging in all caps or trash talking other members in the community. We are all here for the same reason, to have a group of people that we enjoy gaming with every day. Remember the golden rule: treat others how you want to be treated.

 

[KoG XDnME XS]

Discussion Topics:

1. Accountability
   1. Ownership: Taking ownership of your actions and decisions, acknowledging their role in the results.
   2. Responsibility: Responsibility refers to your duties and tasks.
   3. Answerability: Being answerable to oneself, peers, or the members for your actions and decisions.
   4. Transparency: Transparency in actions, decisions, and outcomes.
2. 
   S.M.A.R.T Goals
   1. Specific: Clear and well-defined.
   2. Measurable: Criteria for tracking.
   3. Achievable: Realistic and attainable.
   4. Relevant: Meaningful and contribute to your broader goals.
   5. Time Bound: Defined deadline.
3. Clan Split Process
   1. Admin
      1. Where is it posted? Forums > XG Staff > Request Clan Split
      2. Squad Lists, Clan Lists, Usergroups, and Discord
   2. Priorities
      1. Leadership Competency
      2. Unit Cohesion
      3. Purpose
      4. Member Sentiment
4. Discord Games (Wordle)
   1. Drama
   2. Leadership

Misc. Topics

1. Design Team
   1. Open to everyone and looking for new members that are interested.
2. Discord Team
   1. Open to everyone, and looking for people who want to help make the discord servers more engaging and active.
3. School Starting Back Up
   1. School is staring back up soon, and with that member's schedules will be changing.

 

[KoG XDnME XS]

KoG Meeting Notes 09/21/2025

Generals and Section Leaders
Prepping for influx of new games - clean up your clans lists, User Groups discords and discuss future direction. For example, games, game modes, common interrests

Monthly Clan Lists- Clan lists are due the 1st of every month. We have been very lax on enforcing this recently but let’s start Oct 1 off right with 100% compliance

 

[KoG XDnME XS]

Meeting Notes 10/19/2025



Inactive Members - Let’s do our best to stay on top of our inactive members in each clan. When we look at clan numbers we wanna see the number of members actively participating within the community. When you remove members for inactivity they do not have to return via the GWG forum. This helps us keep our lists up to date and have a realistic idea of the welfare of each clan.



Clip of the Week - We will be adding a channel in the kog discord for the “Clip of the week”. This will be voted on by all members to see who had the coolest clip each week going forward! Rules will be only 1 clip per member each week. The winning clip each week will be pinned to that channel forever and the rest will be deleted after the end of that weeks voting.

 

[KoG XDnME XS]

KoG Meeting Notes 12/7/2025

Clan Leaders and Section Leaders:
When members are added to the discord it is your responsibility to get them assigned asap. If you’re an XS acting as a CL be sure you’re fulfilling all duties of the CL until you have a leader in place. Please also add your recruits to your clans role so they are not left behind. We have plenty unassigned recruits in the discord currently.

Tropic Thunder Movie Night:
Next weekend December 14th 2025 we will be having the Tropic Thunder Movie Night in the kog Discord. We will be starting the movie at 8pm EST

KoG Division Game Night:
Among Us
January 3rd 2035 will be the division game night. This event will take the place of our Sunday meetings so get everyone involved and show up that Saturday for some division wide fun. We will meet up in a kog Discord chat at 8pm EST to fill an among us lobby and if needed we will fill more of there are too many people for just one server. It will be no comms after a member dies to keep the integrity of the game pure the way it should be. When you die you will be expected to no longer comment on who killed you or who you think was an imposter.

Next Meeting Dec 21st will be discussed by XD’s to see if we will be having one or not with it being so close the Xmas. TBA asap.

Have a safe and happy holiday season!