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General's meetings notes

KoG MamaCoco XS

Section Leader
INACTIVE LEADER
XILED DESIGN
Feb 11, 2019
273
8
18
26
Generals

Discord Servers

As a reminder, no private Discord servers are allowed for XG business. We have the XG Discord which is open to anyone in all three divisions and has game boards, a bs chat, meme chat, and much more! Each division has their own server as well that contains clan chats, section chats, as well as a division wide chat. Please be sure to utilize your division server and clan chats for any specific clan discussions.

Anybody found to have servers for their own private XG discussions will be removed, no exceptions.

This does not apply to being in non-XG Discord servers, such as Pokecord Discord Servers, Streamer specific servers, Call of Duty servers, etc. If you haven't done so already, start moving from having your clan chat over Xbox messaging to Discord. There are channels for clan announcements, as well as a chat for leadership only (LT and up) as well as a general chat box and voice chat channel that only members of that specific clan will be able to see. If members need help installing or learning how to use Discord, please assist them. If you need help yourself, hit up your chain of command or use the open door policy.

Weekly Clan Meeting

Generals, you are required to hold a clan meeting once per week. Clan Meeting Notes and Attendance must be posted in your clan forum. Your meeting does not have to be on a Sunday, it should be on the day and time that works for the most amount of people in your clan.

Notes should never be a copy and paste of the General's Meeting Notes - you or the leader you have running the meeting needs to pass on the information that applies and add clan specific notes about what's happening within the clan. This can include upcoming squad splits, clan splits, new recruits and promotions, and anything else that you want to be addressed.

The Importance of Recruiting

This past Thursday, the leaders of XG hosted a Round Table discussion on recruiting and what it means for the community and your clan, as well as ideas and tips on how to recruit. If you missed the stream, you need to view the full stream and it can be found at: https://mixer.com/XiledGaming?vod=oc...MkyiI7mdrfFebg

People will leave or go inactive over time for many different reasons, so recruiting is needed in order to keep the clan moving forward and not going stagnant or declining. When recruiting, we always stress quality over quantity - but going through a quantity of people is the only way to find those quality gamers who are going to uphold the honor code and core values of XG. Making sure that not just you and your leadership understand the type of people you want to bring into your clan, but all members in the clan do too.

If you find a recruit that isn't fitting in with your clan, but you feel could still be a good fit in another clan or even another division, help find them a home elsewhere - if you need help, use your chain of command to get them in touch with another clan and find the right place for them.

Usergroup Add Requests / Registration

When add requests are submitted on the help desk, you and your General need to ensure that the member has registered on the website by using the Advanced Search function. Type the name into the Members box to make sure it pulls up.

Make sure you are checking your clan lists versus the usergroups as well and keeping up on this throughout the month as add and removal requests are put in on the Help Desk. If members are making it up to the rank of private and they are not in the usergroup, it needs to be addressed immediately. Make sure members are registering with the same name on the website as it is on Xbox.

Leadership Training Classes

Advanced General's Class
Friday, April 24th @ 8pm EST
Hosted by XGC Fliggy XD
https://www.xiledgaming.com/forum/xi...-24-20-8pm-est

Moderator Class
Monday, April 27th @ 8pm EST
Hosted by XGC Fliggy XD
https://www.xiledgaming.com/forum/xi...-class-4-27-20

Community Wide Events

Modern Warfare
Friday, April 24th @ 8pm EST
Hosts: XGC Pepsi Mango & XGC Buffy XD

Advanced Warfare
Saturday, April 25th @ 8pm EST
Hosts: XGC Iris & XGC Icee

Modern Warfare
Friday, May 8th @ 9pm EST
Hosts: XGC Poptart & XGC StaleDonuts
 

KoG MamaCoco XS

Section Leader
INACTIVE LEADER
XILED DESIGN
Feb 11, 2019
273
8
18
26
Generals

Summer Time / Inactivity

With the summer months approaching, this should be a good time to find some new members who have more time on their hands. Make sure we are looking to find the next quality members for XG.

This is a great time to make sure that your clan list and usergroup is up to date. Also, make sure that your members are communicating when they will be inactive due to trips, vacations, or any other life circumstances.

Training Future Leadership

When looking at members for potential future leadership, make sure you have prepared them to the best of your ability before their promotion. Knowing the basics of the community and what needs to be done to meet the goals and expectations of their rank will ensure the transition is smooth for them and they will step into the role with confidence. No matter how long someone has been a leader, there will always be more to learn - just because someone has been in their rank for a long amount of time doesn't mean that someone else couldn't be promoted first, if they are showing more potential and accomplishing goals that are set, they should be recognized accordingly.

Captain's Usergroup Requests

Please make sure that when a captain is no longer in that rank, you are removing them out of the Captain's usergroup. Also, if someone has been promoted to Captain, they need to be added into the usergroup in order to get the banner underneath their name on the website that says Captain. Before a captain is added into the usergroup, make sure that your clan list is updated and lists them as a captain, and that they have also already posted their own squad list, or the request will be denied.

Leadership Training Classes

Captain's Classes

Friday, May 1st @ 9pm EST
Hosted by KoG Turdz XS
https://www.xiledgaming.com/forum/xi...captains-class

Saturday, May 9th @ 9pm EST
Hosted by KoG LOTUS XS
https://www.xiledgaming.com/forum/xi...aptain-s-class

Moderator Class

Monday, April 27th @ 8pm EST
Hosted by XGC Fliggy XD
https://www.xiledgaming.com/forum/xi...-class-4-27-20

Community Wide Events

Modern Warfare
Friday, May 8th @ 9pm EST
Hosts: XGC Poptart & XGC StaleDonuts
 

KoG MamaCoco XS

Section Leader
INACTIVE LEADER
XILED DESIGN
Feb 11, 2019
273
8
18
26
Generals

Clan Activity

As a General, you are expected to spend time with all members of your clan. If you are only playing with a select number of people in your clan, it's important that you recognize that and make sure you are trying to touch base with all members weekly to make sure they are good. Gaming or even just spending time with members in parties will help you to see who the potential future leaders are for your clan and give you an idea of what they need to work on in order to get to that next step.

Setting Up for Success

As General, it is your responsibility to make your clan successful, with the help of your XS. First, make sure that you and your leadership understand all ranks and the responsibilities of each one, as well as what is expected to meet those requirements. Then you need to make sure you take your General's classes, fulfill your responsibilities, while guiding and teaching your members and leadership.

If you see that your clan is struggling with activity, reach out for help if you aren't sure how to fix it. Set realistic goals that will help your clan move forward, and make sure you are holding weekly meetings as well as clan and squad game nights or activities to keep everyone involved. Being proactive instead of reactive will make your clan stronger and less likely to start going down that slippery slope of inactivity and dying.

Complacency & Time

Remember we should always be striving to better ourselves, our clan and our community. The day we grow complacent, is the day we start to move backwards. Keep going forwards! Time is limited, so choose what you want to do with it. Do you want to sit around and do nothing? Or make the decisions that will make you happy and ensure a better future for you, the clan and the community? Your destiny is in your hands.

Ask yourself and your leadership to think about this whenever they are on the Xbox: what can I do to make Xiled Gaming better than yesterday? If that means just talking to someone and getting them more invested in the community then that helps. The more invested a member is the more they will want to put in.

Leadership Training Classes

Captain's Class
Saturday, May 9th @ 9pm EST
Hosted by KoG LOTUS XS
https://www.xiledgaming.com/forum/xi...aptain-s-class

Advanced General's Class
Saturday, May 9th @ 8pm EST
Hosted by XGC Mini Me XD
https://www.xiledgaming.com/forum/xi...m-eastern-time

Community Wide Events

Modern Warfare
Friday, May 8th @ 9pm EST
Hosts: XGC Poptart & XGC StaleDonuts

Request a Game Night Here: https://www.xiledgaming.com/forum/xi...t-a-game-night
 

KoG MamaCoco XS

Section Leader
INACTIVE LEADER
XILED DESIGN
Feb 11, 2019
273
8
18
26
Generals

Clan Compete

As a reminder, you and your Generals should be getting members registered on Clan Compete if they aren't already. This is where all clan battles, X-Team Challenges, and competitive players and teams can go to issue challenges and have some fun and friendly competitions!

If you or your Generals need assistance with Clan Compete, please hit up your chain of command with any questions or issues you run into with the website. Click here for a list of Clan Compete Staff and Admins.

Adminstrator:

XGC Traitor XC
XGC xTFLEMx XI
XGC Tantaliz XC

Staff and Referees:

XGC MiMiK XS
KoG LOTUS XS
KoG Turdz XS
KoG Caustic
SYN Unholy

Name Change requests should be posted here so usernames match the gamertag.

Accountability

As a leader in XG, you have displayed the drive and desire to be an asset to help XG grow. However, once you reach the next level, are you holding yourself, your peers, and your clans accountable to the high standard that XG requires? Are you using the tools that are available to continue to grow the community and future leaders? Or are you taking it easy, now "that you made it?" You must hold yourself accountable to continue to grow as a leader and to uphold the ideals of XG. This is done with your day to day attitude and actions being consistent with what is expected of a leader in XG. You cannot be effective if you are only being accountable part of the time.

Communication

Many times we have discussed the importance of communication and the fact that it is the Key to Success of XG. Information needs to be shared up and down the chain of command so that everyone is working as one team to continuously improve XG. For the most part, the leaders of XG do a good job of disseminating the information, as requested. No one should have an issue sharing upcoming game nights, Game with Fame, or of a recent promotion or clan split, because this is good news.

However, as a leader in XG, you must also be able to have any "difficult" conversations when needed. If someone in a leadership position is failing short of the requirements and expectation, a conversation needs to be had to explain where they are lacking, what they need to do to correct the deficiencies, and the timeline to do so. In order to recognize when these types of conversations are needed, you must be actively engaging the leadership of your clans or sections. By being a proactive leader and being willing to have the needed conversations, your clan or section will have the leadership needed to be successful, thus making XG stronger.

Shutting Down Clans

When a clan is shut down, it is as a last resort, when everything else has been tried, but the clan is still falling apart or doesn't have the full clan structure in place. These decisions are made after a lot of thought and consideration by the leadership involved with that clan. Of course, nobody likes shutting down a clan but sometimes it is a necessary decision, and everybody should understand that. No drama should be coming from people who do not agree with the decision.

We all understand that it can be upsetting, but please know that shutting down a clan is not done with ill intent, but rather to make sure that all members are in a clan with the correct rank structure in place where they can game and have fun, and also grow as a leader if that is what they want to do. As leaders sometimes difficult choices have to be made and they should be handled with maturity and the confidence that you are making the right decision for the clan and the members within that clan.

Leadership Training Classes

Captain's Class
Friday, May 22nd @ 9pm EST
Hosted by SYN DESIREZ XS
https://www.xiledgaming.com/forum/xi...captains-class

Intro to General's Class
Friday, May 22nd @ 4pm EST
Hosted by XGC Mini Me XD
https://www.xiledgaming.com/forum/xi...m-eastern-time

Moderator Class
Saturday, May 23rd @ 8pm EST
Hosted by XGC Mini Me XD
https://www.xiledgaming.com/forum/xi...m-eastern-time
 

KoG MamaCoco XS

Section Leader
INACTIVE LEADER
XILED DESIGN
Feb 11, 2019
273
8
18
26
Generals

Add and Remove Requests

When posting Add and Remove requests on the help desk, please make sure you are verifying that the person has registered on the website by using the Advanced Search bar under "Members". Do not post multiple threads for requests, if you have several people to add, simply post one thread with all the names listed who need to be added. Same with removals, if you have multiple people to remove put all the usernames into one thread but make sure to note next to each name the reason for the removal.

PRIOR to posting any add requests, the clan list has to be updated. If a member was promoted to private but is still listed as a recruit, the request will be denied and will have to be resubmitted. Same with transfers, if someone has transferred in they also need to be added to the clan list before an add request is posted.

Leadership Definition

The definition of a leader is to first be a follower. You cannot expect someone to follow you if you do not know what it is to follow yourself.

A leader simply persuades others to follow them. Having said this, in order for someone to want to follow you, they must see that you have empathy for them and their peers. You do not have to buy into the whole of your surroundings, but showing empathy to those who you lead, goes a long way.

Do not lead by the saying: do as I say and not as I do. Take charge and show those who you are leading that you are willing to get your feet wet also. Too many leaders fail because they walk one way, yet tell their followers to walk another way. It is up to you as the leader of the team to set the goals, formulate a plan of action, and motivate the team towards that goal. In doing so, you have to be willing to work alongside the team throughout the full process.

Communicating Absences

We understand that at times you will not be online for an extended period of time, whether it's due to finals, vacations, life circumstances, etc. We understand that real life should always come first. So if you know your activity will be spotty or non-existent for that time, please let your chain of command know when you are leaving, when you expect to be back, and that you have coverage in your absence.

Clan & Squad Lists

Just a reminder, clan and squad lists must be posted by 11:59pm EST tonight - if you know you won't be able to on the exact day, post it a day or two early so it isn't late. If your captain(s) don't get their squad list posted, you are responsible for posting it for them and following up to see why it wasn't done. If someone isn't performing a basic responsibility like posting and keeping their list updated, chances are they are missing other responsibilities and could be having a negative impact on their squad and on the clan as a whole.

You also need to check your clan usergroup - ask an admin if you need a new copy. Make sure people are being removed as they need to be as well as added. This also goes for the Captain's usergroup, when a captain steps down or is demoted, make sure you are posting the request to take them out of the captain's usergroup on the help desk.

Researching Situations

When anyone comes to you about a situation, make sure you are getting both sides of the story before taking any action. Taking what one person says at face value isn't fair to the other person or people involved in the situation - everybody has the right to tell their side of the story. If someone is saying something that just doesn't seem right, trust your gut and dig deeper into what they are telling you.

Remember that situations do not need to be handled right away, take your time and do your due diligence before making decisions. If you don't know how to handle the situation, ask for help - either a peer or your XS should be able to assist you. If not, use the open door policy. You aren't in this alone, we are all a team and should be assisting others whenever we can.

Leadership Training Classes

Captain's Class
Friday, June 5th @ 9pm EST
Hosted by SYN DESIREZ XS
https://www.xiledgaming.com/forum/xi...captains-class

Advanced General's Class
Friday, June 5th @ 5pm EST
Hosted by XGC Mini Me XD
https://www.xiledgaming.com/forum/xi...m-eastern-time

Intro to General's Class
Monday, June 8th @ 9pm EST
Hosted by XGC Tantaliz XC
https://www.xiledgaming.com/forum/xi...generals-class

Advanced General's Class
Monday, June 15th @ 9pm EST
Hosted by XGC Tantaliz XC
https://www.xiledgaming.com/forum/xi...generals-class

Moderator Class
Saturday, June 6th @ 8pm EST
Hosted by XGC Mini Me XD
https://www.xiledgaming.com/forum/xi...m-eastern-time

Community Wide Events

Modern Warfare
Friday, June 5th @ 9pm EST
Game Modes: Shotgun Roulette & Simon Says
Hosts: SYN Stiddy & SYN JAChelle XS

Prominence Poker
Saturday, June 6th @ 9pm EST
Hosts: KoG MamaCoco XS, ragintigress & XGC Horus XS

Modern Warfare
Friday, June 12th @ 9pm EST
Game Modes: Custom Infected & Hardcore games, Dom, Gun Game, TDM
Hosts: XGC StaleDonuts & SYN JAChelle XS

Modern Warfare
Saturday, June 13th @ 9pm EST
Game Modes: Mass Infected, Russian Roulette, RPG only small maps
Hosts: SYN OPTIC & SYN JAChelle XS

Modern Warfare
Saturday, June 20th @ 9pm EST
Game Modes: Free for All - do you have what it takes to be the very best?
Hosts: HeAdCaSe & SYN JAChelle XS
 

KoG MamaCoco XS

Section Leader
INACTIVE LEADER
XILED DESIGN
Feb 11, 2019
273
8
18
26
Generals

Transfer Process

Members who are wanting to transfer to a new clan must first go to their current General, not to the General or XS of the clan where they wish to transfer to. If someone comes to you for a transfer who is not currently in your clan, please direct them to their current leadership. No transfer can take place without the member reaching out to their current leadership first! If a transfer doesn't involve your clan, please do not take any steps to complete that transfer such as reaching out to the General or XS of that member, it should be the member having the conversation, not you.

Also, any transfer requests should be processed within 72 hours - if you are having any trouble getting in contact with the people you need to get ahold of, please hit up your chain of command or use the open door policy to assist with the transfer being completed in a timely manner.

Remember that we do not transfer problem children - if they are causing issues within your clan, we don't want another clan having to deal with the same issues. If someone just doesn't quite fit in with the current squad and clan, and they've found another clan where they get along with the members better, that's a perfect reason to transfer out.

Modern Warfare Regiments

Regiments for Modern Warfare are allowed - they are the same as any in-game clan within specific games. It is recommended that only leadership is in charge of the in-game regiment, if you have further questions about in-game clans please ask your chain of command or utilize the open door policy.

Holding Yourself and Leadership Accountable

As a leader in XG, you are responsible for holding yourself to the standard of your rank, as well as your Captains and LTs within your clan. When someone isn't upholding their rank responsibilities, have an honest conversation with them about what's going on and if they need more training, clarification on their responsibilities, or advice on making their squad the best it can be.

Take time to speak with everyone in your clan to learn about what their goals are within the community. That way, if someone is demoted, steps down, or leaves, you know who your next person up could be and you are prepared to move forward and keep the clan on a forward progression.

If you yourself need help understanding your responsibilities better, or just want some advice, use your peers or chain of command to ask those questions. Wanting to learn more will never be seen as a negative step to take, but rather shows that you acknowledge that you and all leaders always have room to grow and improve.

Why You Joined This Community

When you first joined the community, it was probably for many reasons - remind yourself of why you joined, and how you can continue to make other people feel that way and want to join as well. Hold your leaders to that standard so that your clans can continue to grow and be successful.

If someone is preventing that positive atmosphere from being shown to new or potential members, you need to hold them accountable and make the change(s) needed to keep people interested in joining and also to stay as members well into the future.

Leadership Training Classes

Intro to General's Class
Tomorrow, Monday June 8th @ 9pm EST
Hosted by XGC Tantaliz XC
https://www.xiledgaming.com/forum/xi...generals-class

Advanced General's Class
Monday, June 15th @ 9pm EST
Hosted by XGC Tantaliz XC
https://www.xiledgaming.com/forum/xi...generals-class

Community Wide Events

Modern Warfare
Friday, June 12th @ 10pm EST
Game Modes: Custom Infected & Hardcore games, Domination, Gun Game, TDM & more
Hosts: XGC StaleDonuts & SYN JAChelle XS

Modern Warfare
Saturday, June 13th @ 9pm EST
Game Modes: Mass Infected, Russian roulette, RPG only on small maps & many others
Hosts: SYN OPTIC & SYN JAChelle XS

Black Ops 2
Saturday, June 13th @ 9pm EST
Game Mode: Custom Zombies!
Hosts: XGC Icee & KoG Alucard

Black Ops 4
Friday, June 19th @ 9pm EST
Game Modes: Dodgeball, Michael Myers, Shotgun Roulette
Hosts: ElegantMouse#173 & SYN JAChelle XS

Modern Warfare
Saturday, June 20th @ 9pm EST
Game Modes: Free For All - do you have what it takes to win?
Hosts: HeAdCaSe & SYN JAChelle XS