Clan Leader Meeting Notes

[XGC CaSe XS]

Clan Leaders;

Clan Splits:

When preparing a Clan Split remember there is alot more to doing a split than just making sure usergroup matches clan list. Making sure gamertags are spelled correctly.

We need to make sure when selecting the Squad Leader that we are making sure we have invested all our knowledge we have as being Clan Leaders. At same time we need to make sure all the ducks are in a line.

Clan activity - Members have to be gaming and hanging out together on the regular every day or night.

Game nights - Certain time of the week when member are for sure getting together to game and have a good time and meet the new recruits.

Clan meetings - This is the time when leaders are sharing news going on in the community/division/clan. Making sure all members are up to date on info or rules that have changed.

Honor Code:
What's the foundation on which this community was built on?

Answer is The Honor Code.


The Honor Code is 100% in game treatment of online gaming. It in no way has any meaning toward how we treat each other in game lobbies or otherwise.

Please be sure that we are honoring the Honor Code at all times. If need be please refer to the website if you need a refresh of the Honor Code.

 

[XGC CaSe XS]

Transfers:

Leaders when we are doing a transfer. Let's make sure we are following the proper steps. There have been too many instances where members are asking for transfers, and leaders are taking it into their own hands and not properly handling the situation as it should be handled. Remember,
In-Side Sections - Transfers are done between Clan Leaders.
Outside Sections - Transfers are handled between Section Leaders
Outside Divisions - Section Leaders handle transfers unless it's a problematic member then Division Leaders will be involved.
We have 72 hours to complete transfers.


Importance of Clan List:

Clan List are important to have due to it lets everyone know inside said Clan who is a member. Also it let members know who the leadership is and Chain of command. Though some clans only have 1 squad. Its really important when we have more than 1 squad so members know who to go to with problems or questions. Updating our Clan Lists on the 1st of each month also helps show who is active and not active in the clan too. We need to make sure we are following our responsibilities as Clan Leaders and making sure this is being done.


Goals:
The Clan Leader is the team leader. In being that team leader, one of your most important task is having goals for you clan and setting the plan of action and expectations to achieve those goals. These goals are organic to each clan and should be updated and revised on a continuous basis. Example of some goals are growing the clan, growing the leadership, working on a squad leader, working on a clan split, communicating better with all members of the clan, better meeting attendance, etc.. As you can see the goals are determined by the clans need at the time, but there should always be a goal. So, if you do not have any goals set for your clan, it is time to take a look at your clan, work with the leadership and see what needs to be done to make the clan better. Your section leader is a great resource to help you establish obtainable goals for your clan


Professionalism:

Remember while being a member of Xiled Gaming you are expected to uphold a professional gaming demeanor at all times. There is no reason to be yelling at other members, messaging in all caps or trash talking other members in the community. We are all here for the same reason, to have a group of people that we enjoy gaming with every day. Remember the golden rule: treat others how you want to be treated.

 

[XGC CaSe XS]

CL Meeting Notes
08-07-2025​

Discussion Topics:

1. Accountability
   1. Ownership: Taking ownership of your actions and decisions, acknowledging their role in the results.
   2. Responsibility: Responsibility refers to your duties and tasks.
   3. Answerability: Being answerable to oneself, peers, or the members for your actions and decisions.
   4. Transparency: Transparency in actions, decisions, and outcomes.
2. S.M.A.R.T Goals
   1. Specific: Clear and well-defined.
   2. Measurable: Criteria for tracking.
   3. Achievable: Realistic and attainable.
   4. Relevant: Meaningful and contribute to your broader goals.
   5. Time Bound: Defined deadline.
3. Clan Split Process
   1. Admin
      1. Where is it posted? Forums > XG Staff > Request Clan Split
      2. Squad Lists, Clan Lists, Usergroups, and Discord
   2. Priorities
      1. Leadership Competency
      2. Unit Cohesion
      3. Purpose
      4. Member Sentiment
4. Discord Games (Wordle)
   1. Drama
   2. Leadership

Misc. Topics

1. Design Team
   1. Open to everyone and looking for new members that are interested.
2. Discord Team
   1. Open to everyone, and looking for people who want to help make the discord servers more engaging and active.
3. School Starting Back Up
   1. School is staring back up soon, and with that member's schedules will be changing.