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Meeting Notes

KoG Havel XS

Section Leader
Grass Wasn't Greener
XILED EVENTS
KoG DELTA
KoG LOOKOUT
Mar 6, 2012
1,320
4
38
il
Generals meeting notes will be posted here every Sunday. Make sure you are posting them in your clan forum including your own clan notes as well.
 

KoG Havel XS

Section Leader
Grass Wasn't Greener
XILED EVENTS
KoG DELTA
KoG LOOKOUT
Mar 6, 2012
1,320
4
38
il
Generals:

Professionalism:

Remember while being a member of Xiled Gaming you are expected to uphold a professional gaming demeanor at all times. There is no reason to be yelling at other members, messaging in all caps or trash talking other members in the community. We are all here for the same reason, to have a group of people that we enjoy gaming with every day. Remember the golden rule: treat others how you want to be treated.


Generals and Squad meetings:

Generals, it is your responsibility to communicate to your Captains that they need to run the Clan meeting if you are unable to, and it is also your responsibility to run a Captain's squad meeting if they are unable to hold it as well. If you cannot make the weekly mandatory Generals meeting you must inform your Captains so that one of them may take your place to receive the notes for the week.

Community Events:

Modern Warfare
Tuesday, September 22nd @ 9pm EST
Hosts: SYN Animo & SYN JAChelle XS

Destiny 2
Friday, September 25th @ 8pm EST
Hosts: XGC Pepsi Mango and XGC Buffy XD

Golf with Your Friends
Friday, September 25th @ 8pm EST
Hosts: XGC Horus XS & XGC Ironvik

Modern Warfare
Saturday, October 3rd @ 8pm EST
Hosts: XGC Horus XS & XGC Pepsi Mango

Leadership Training Classes

Captain's Class
Friday, September 25th @ 9pm EST
Hosted by KoG Turdz XS

Advance General's Class
Sept 24 2020 @ 8pm Eastern Time
Hosted by XGC Mini Me XD

Advanced General's Class
Friday, October 2nd @ 9pm EST
Hosted by XGC Tantaliz XC
 

KoG Havel XS

Section Leader
Grass Wasn't Greener
XILED EVENTS
KoG DELTA
KoG LOOKOUT
Mar 6, 2012
1,320
4
38
il
Generals

Community Wide Support

As leaders in the community, we are all responsible for getting to know all members, starting with when they are recruits and continuing on from there. Our members are looking to have fun, possibly compete in battles and to game, but as leaders we need to be there and listen to them as we might be all they have. Have patience and let ALL members know that your door is always open, whether its clan business or personal. COMMUNICATION is always the key to success and without that communication we would not be the leaders we are today.

Treat others how you would want to be treated, and remember that you never know what others might be going through in their life.

Transfers

As a reminder, transfer must be initiated by the member who is wishing to move, and they need to follow their chain of command in order to complete the transfer. Transfers go in this order: member to current General, who goes to their XS, then the XS needs to go to the XS of the incoming clan who goes to the General of the clan the member wishes to go to. From start to finish, the transfer process needs to be completed within 72 hours (3 days) of when the member requests the transfer. If a member wishes to transfer into your clan and you don't think they are a good fit, you are able to deny the incoming transfer. We do not deny outgoing transfers unless they are a problem child or we feel the transfer could harm the community.

When doing transfers, Generals still need to submit removal requests - the member should not leave the usergroup themselves as then there isn't a paper trail to look back on for research purposes.

Clash of Clans

The Xiled Gaming Clash of Clans is looking for more active members. If you're interested in joining or have any questions about the clan please feel free to hit up the leaders of the clan which are XGC Horus XS & XGC BE BAD.

Leadership Training Classes

Advanced General's Class
Friday, October 2nd @ 9pm EST
Hosted by XGC Tantaliz XC
[10.2.20] Advanced Generals Class
XGC Tantaliz XC will be hosting an Advanced Generals Class on Friday October 2nd @ 9PM EST. It is open to any member holding the current rank of General in all divisions within XG. This class will be held in Party Chat with only 10 spots available. Members will be invited according to the...
www.xiledgaming.com
www.xiledgaming.com

Community Wide Events

Memorial for RAGENRUSSIAN on Modern Warfare
Friday, October 2nd @ 10pm EST
Game Modes: This will be streamed on Modern Warfare as we go to Ragen's favorite map RUST and there will be a 7 gun salute in his honor with everyone below. SYN will be commentating and each member that knew Ragen will get a chance to say some words and memories they have.
Hosts: SYN JAChelle XS & SYN Stiddy

Modern Warfare
Saturday, October 3rd @ 8pm EST
Game Modes: Lobby-voted maps & modes
Hosts: XGC Horus XS & XGC Pepsi Mango

GTA V
Saturday, October 3rd @ 9:30pm EST
Game Modes: Car Shows & Races
Hosts: XGC Pepsi Mango & XGC ONYX XS
 

KoG Havel XS

Section Leader
Grass Wasn't Greener
XILED EVENTS
KoG DELTA
KoG LOOKOUT
Mar 6, 2012
1,320
4
38
il
Winners Are Not People Who Never Fail But People Who Never Quit!

Generals

Discord Usage

Remember that you as a General have the ability to assign roles to members when they join into your division Discord server - make sure you and leadership are getting the link out to new members and getting them assigned so all your members have access to the clan chat box and can communicate with their fellow clan members. Make sure you and your leadership are putting out clan news and announcements as needed, as well as using the leadership channel. Communication is the key to success!

Holding Leadership Accountable

As a General, you must hold your Captains and Lieutenants to their responsibilities as listed in the rank structure - making sure you are calling them out for what they are doing well and what they need to improve on. This includes making sure that your leaders are on top of holding squad meetings and game nights every week, and looking at their online activity - specifically on if they are playing with their squad members to ensure no member is left behind. This in turn is a part of your responsibilities as a General, to ensure your clan is developing and progressing as it should, instead of staying stagnant or declining. This means making sure that everyone is doing their jobs as detailed in the rank responsibilities and rank structure.

If someone is missing and not completing a couple of responsibilities, talk to them early - see what's causing them to complete some things and not others. If you head it off at the pass before it gets really bad, you more than often will be able to prevent your clan from going stagnant or eventually dying, but if you don't talk to them early you'll have a much bigger issue on your hands. Being proactive instead of reactive will make things easier on both you and the leadership within the clan.

That being said, when someone is having issues and not fulfilling those responsibilities, you have an obligation to talk to that leader and tell them - not just deciding after a few weeks that it isn't working, without trying to help them turn it around.

Upcoming Games and New Consoles

As a reminder, we brought this up about a month ago - the new Xbox Series X and Xbox Series S are due to release in just over a month on November 10th.
Over the next couple of weeks, we need you to get with your clan and members to find out who is getting new consoles, new games, and making sure you and your leaders are prepared for any changes ahead of time.

As always, if your clan needs to change what your primary games are, please let your Section Leader know so they can submit an Update Clan request through the Help Desk to help keep those games up to date for potential transfers, members returning through the GWG, etc.

Leadership Training Classes

Intro to General's Class
Friday, October 9th @ 9pm EST
Hosted by XGC Mini Me XD
Intro to Generals Class 10/9/2020 @9pm
XGC Mini Me XD will be hosting an Intro to Generals Class on Oct 9th 2020 @ 9pm Eastern Time. It is open to any member holding the current rank of General in all divisions within XG. This class will be held in Party Chat with only 10 spots available. Members will be invited according to the...
www.xiledgaming.com
www.xiledgaming.com

Community Wide Events

Destiny 2
Friday, October 9th @ 8pm EST
Hosted by XGC PEPSI MANGO & XGC Buffy XD

Among Us
Saturday, October 10th @ 8pm EST
Hosts: XGC Horus XS & XGC Buffy XD
 

KoG Havel XS

Section Leader
Grass Wasn't Greener
XILED EVENTS
KoG DELTA
KoG LOOKOUT
Mar 6, 2012
1,320
4
38
il
A good team leader listens and talks to the team to find the individual strengths of each member

Generals

Name Changes

When members want to change their name to add KoG, SYN, or XGC in the front, please make sure they are aware that they need to get approval before simply changing their name. Your Section Leader needs to approve the name and then the member should be changing it on the website prior to changing it on Xbox.

Two key things are checked prior to gamertags being approved by your Section Leader.
1. Clan Names - if someone is asking for a gamertag but it is the name of a clan in any of the three divisions, it cannot be approved.
2. Current Members - if someone currently has a gamertag that is the same, or similar, to someone who has been active within the last (3) years, the name cannot be approved. This can be checked through the website under "Members" as well as the regular search function. If you need help, ask before approving something to avoid multiple members having the same gamertag.
https://www.xiledgaming.com/threads/name-change-requests.70847/

Poaching

Within Xiled Gaming, we have a specific definition when it comes to poaching.
If you feel poaching is happening or you experience it first hand, please deal with it immediately and ask for help if you need it.

1. Actively recruiting members of another community.
2. Targeting members of a specific clan to cause issues.
3. Offering promotions for recruitment into that said clan.

Decisions - Long & Short Term Effects

When you and your leaders make decisions, it's important to evaluate the short-term and long-term impact of those decisions. If you make a decision that will fix something short-term but will have a negative effect in the long-term, you need to decide if that's truly the right thing to do. Demoting someone who isn't fulfilling their responsibilities might have a short-term negative effect, but in the long-term it will be better for the clan because people won't see someone staying in a leadership rank who doesn't deserve to hold it which will have a long-term positive effect.

Effective Communication

As a General, you should be able to clearly explain and answer frequently asked questions. If you don't know the answer, let them know that you will look into it and find out instead of saying that you don't know outright. Make sure you remain calm and collected while being professional during those conversations. Make sure you know the facts before presenting the final answer, instead of answering incorrectly and having to correct it later.

Running a Successful Clan

For you as a General, there are a few key things that all successful clans need to do. If these aren't happening, it is your responsibility to get the clan back on track and doing these things. Please ask for help as needed whether it's your XS, or the open door policy to come to the XDs, XCs or XIs.

1. Holding Clan Meetings & Game Nights weekly
2. Running Squad Meetings & Game Nights weekly
3. Handling issues within 48 hours of them arising to ensure drama is not happening within clans - using peers for support to do so as needed.
4. Ask members for feedback constantly to see what they would like to be different within the clan, to try to always improve and not stay complacent.
5. Play with all members and ensure nobody is left behind.

The environment that you create within your clan is completely up to you and your leaders - create the type of clan that you want and bring in members who will add and make that environment better, and when necessary, remove or transfer people who are ruining the environment for others.

We do NOT tell people who they can play and be in parties with. All of our members pay for their own Xbox Live subscriptions, so it isn't right to tell them who they can play and talk to.

See the Honor Code Number VI:
XG does NOT have ANY alliances with other gaming communities/clans! XG members will remain friendly and professional with ALL gaming communities at all times! ZERO TOLERANCE!
 

KoG Havel XS

Section Leader
Grass Wasn't Greener
XILED EVENTS
KoG DELTA
KoG LOOKOUT
Mar 6, 2012
1,320
4
38
il
Great minds discuss ideas
Average minds discuss events
Small minds discuss people


Generals

Username Changes

As a reminder, after your XS has approved a gamertag, the member needs to request to have it updated on the website before changing it on the Xbox.
In order to submit a name change request, the member simply needs to click or press their name in the top right corner of the site, and then choose Username Change.


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Leadership Growth & Development

Development of leadership abilities should always be a high priority for you, leadership, and all clans. Thinking about how you communicate and speak to all members is crucial, as well as always conducting ourselves in a professional manner. Stay calm when handling situations. Gaining respect of members will go a long way, especially when looking out for potential future leaders and keeping clans successful, regardless of if they are in your section or not. Constantly learning, whether it's from your peers, your direct leadership, or non-leadership members is crucial. Asking for advice is key in growing yourself and keeping yourself motivated and driven to do the best you can do, which sometimes is simply knowing how and when to ask for help.

A good leader never allows complacency to take hold - stay on top of your game always, including making decisions in a timely manner. That will set you and your section up for success and be a good example to up and coming leaders who rely on you and your guidance. Make sure you are finding the balance between being involved, but also allowing your leaders to handle things within their capabilities as much as possible to allow them to grow and thrive. Even when they make mistakes, it's a part of the learning experience that oftentimes helps them to grow better, while also making sure that the same mistake isn't made twice.

Think outside the box and don't be afraid to try new ideas to see if they work, and encourage members to bring up their ideas for how to make the clan better. By setting up future leaders for success you'll make things easier for everyone, including yourself - let them find their own style of leadership and help them whenever possible, and don't be afraid of change as it is something that will always happen as times change and we have to adapt.

Winter is Coming

Busy season is coming for clans. Between cooler weather and game/console drops, activity will be picking up. It is also gonna open up the door for plenty of potential recruits. Let's make sure that we are not locked away into parties and missing out on future stepping stones of the community. Let's also make sure that as transitions are being made to the new games that we are not leaving some of our members behind on our previous main games.

Console Release Schedule
11/10 - Xbox Series S|X
11/12 - Playstation 5

Game Release Schedule
10/29 - Watch Dogs: Legion
11/3 - Dirt 5
11/10 - Destiny 2 Beyond Light / Assassin's Creed Valhalla / Gears Tactics
11/13 - Call of Duty: Black Ops - Cold War
11/19 - Cyberpunk 2077

Suggestions & Ideas

All leaders need to be open to hearing criticism as well as ideas and suggestions - there might be something that members consider an issue that we aren't aware of, and the only way we will know is by listening when someone brings it up. It also offers us an opportunity to look at the way we are currently doing something and evaluate if it's the best way to do that, or if we can take that feedback and improve what we are doing. It also can be an opportunity to educate someone who hasn't been properly trained or has been misinformed as a way to get them on the same page. Embracing new ideas can help your clan to stay strong and have an environment where members thrive and feel welcomed.

As always, bring ideas and thoughts up the chain of command and use the open door policy as needed - the only stupid question is the one that's never asked!

XG Bible

As a General, you have access to the XG Bible located here: https://www.xiledgaming.com/forums/xiled-gaming-bible.31/
This is a great resource if you are looking for an answer to a question and your XS isn't available, and it's a great area to go through during downtime to read through the posts and expand your knowledge base.

Leadership Training Classes

Captain's Class
Friday 10/23 @ 9pm EST
Host: KoG LOTUS XD
 

KoG Havel XS

Section Leader
Grass Wasn't Greener
XILED EVENTS
KoG DELTA
KoG LOOKOUT
Mar 6, 2012
1,320
4
38
il
Great Leaders Don't set out to be a perfect Leader,
They set out to make a Difference.
It's Never about the Role- Always about
The Goal !!
Generals

Positive Message - Positive Results

As Leaders in this community, it is our duty to maintain the image of a Positive Leader - we set the example for existing & future leaders by promoting positivity in our day to day interactions. Make sure you and your leaders are leading the way for obtaining positive results, just by how we conduct ourselves, never fall victim to negativity - reach out for help when you need it!

The 3 Core Values of Xiled Gaming

- Honor ~ Be honest and truthful in our dealings with peers, superiors and subordinates
- Courage ~ Have the courage to make decisions in the best interest of the XG community
- Commitment ~ Be committed to positive change and constant improvement for yourself and the XG community

The Foundation of XG

XGC~ Xiled Gaming Clan ~ 18 and up, mature gamers
XGG~ Xiled Gaming Girls ~ female only
SYN~ SYNdicate ~ 16 and up, underground gamers
KoG~ Kings of Gaming ~ 16 and up- recreational gamers

The Honor Code is the foundation of Xiled Gaming whether you are part of SYN, KoG, XGC, or XGG. We all agreed to follow the honor code as well as what sets us apart from other clans and communities - our Rank Structure, Promotion Requirements, and Clan Structure. These are accompanied by communication, which is always the key to success, and the three Core Values of Xiled Gaming, this gives us an unbreakable foundation to stand upon. This will help prepare the pipeline of future leaders and also reinforce the reasons why XG is successful.

Recruitment Process

When recruiting, remember there is no need to fill a quota, your main goal as a recruiter should be quality before quantity. Meaning we want the quality recruits, because they will become a quality member. Quality recruits will also ensure a quality gaming atmosphere within the clan and community. This quality atmosphere is what XG was founded to create. This brings up the point of the what qualities a gamer must possess.
XG sees a quality gamer as someone who possesses:
- Sportsmanship
- Respect
- Fair Play

Several things are going to need to be covered when reading a recruit in, these things include:
- The Honor Code
- The Rank Structure
- Registering on xiledgaming.com as well as clancompete.com
- When registering on the website, username should match their Gamer Tag
- Meeting and practice times
- Who the General and XS are

Be the Leader Your Members Deserve on All Levels:

Get to know your leaders. Each leader has different personalities, perspectives, drive, and special needs. We must know our leaders on a personal level to properly evaluate what they need in order to grow as a leader. This may require more then just the normal conversation on Sundays or a meeting during the week. We should be gaming with our leaders, because there is so much you can find out about a person from listening to how they react in game settings. The key is to get close to your leadership but you also must set boundaries so you don't get emotionally involved. Once we figure out what drives the leaders, what their leadership goals are, as well as their strengths, and their personality, then we can make a game plan for each individual leader to ensure the utmost success.

Meetings

Section Leaders should be helping their Generals and making sure the topics are understood in case of any questions that may arise, and all topics being conveyed in meetings. Don't pick and choose what you want to cover, cover everything that pertains to members, and add clan specific information as well.

For each clan meeting, make sure that you are including some sort of training information - examples would include:
1. An article from the Honor Code
2. Something from the rank structure, clan structure, or promotion requirements
3. Core Values
4. Anything else to help train members/leadership

The goal of this would be to help prepare the leadership pipeline and make sure people are aware of all XG policies and rules, and will help the clan and community be successful.

Generals should be having conversations about the notes, not just reading verbatim, meetings are a great opportunity to have a captain or lieutenant lead the discussion as well, to make sure they know what they are going over and stimulate participation of the group.

Sensitive Information

As XG Leaders, we need to remind our members that while we don't control who you play or talk to, we do ask that you don't discuss clan business in front of people who don't need to hear it. If people are asking you questions about what's going on in a specific clan, division, or with specific leaders, let them know that you aren't comfortable discussing that with them.

When it comes to people asking general questions of course that's fine, but information that is for leadership within the community only can't be discussed with lower-ranking members or people outside of the community. For clarification and questions, please hit up your chain of command.